Sunday, 19 July 2020

Organizing an Office Move: Office Moving Checklist

Moving to a new office space normally means the starting of a new phase. A trouble-free and smooth relocation is therefore important for the successful beginning of the new period in the life of the company and its employees.

Office moves, however, can be challenging and require meticulous organization and cautious planning – everything is required to move quickly and smoothly so that the period of transition is kept really short and normal business operations are resumed quickly.

Organizing an Office Move: Office Moving Checklist

Below is a checklist of how to successfully transition your business.

Three Months to Six Months Before Moving:
  • Determine the Schedule and Time Frame of Your Move: Zero down on a date when you want the equipment and staff to be shifted from the current office and create a thorough moving calendar listing all the tasks that need to be done.
  • Search for a Location That Suits Your Business: This involves figuring out the neighborhood you want the office to be located in, the kind of building that will work best, the required area and the like.
  • Distribute Responsibilities and Tasks: Assign responsibilities and tasks individually to every team member. Make sure you are aware of what is needed from them and educate them on the best way to perform their duties.
  • Inventory Management: Make a proper inventory of the equipment and furniture and choose which items to move and which ones to decommission or sell.

Also Read: Checklist for Hiring Movers and Packers in California

Two Months Before Moving Day
  • Plan for telecommunications and networking by getting in touch with your telephone and networking providers; move servers, get internet access in the new space and move your official phone numbers.
  • Change the address of your business with the IRS and USPS and also inform your bank, vendors, insurance providers, etc.
  • Go through your existing lease for conditions and requirements when returning the office space to your landlord.

A Month Before the Move
  • Transfer Utilities: Disconnect utilities in the old office and turn them on in your new space by move-in day.
  • Make the Announcement: Create a PR campaign to inform the staff and public of your relocation and also send letters to your key customers and business partners.
  • Create Labeling Systems and Packing Guidelines: Meet with the moving company to discuss the preparations and ensure labeling codes and packing methods are being used.
  • Keep Track: Tag all the equipment, furniture and supplies that have to be relocated. Also, decide what you plan to do with the left over –donate, sell, recycle or just throw away.

Two Weeks Before the Move
  • Make sure the new location is completely ready for the move (cabling, wiring, HVAC, security systems and the like).
  • Make sure you create copies of important company documents, scan paperwork, store important data on cloud, etc.

Moving Week
  • Inspect your new premises, make sure all demands are met and mount labels and color tags on the walls.
  • Distribute access cards and new keys to your employees.

Moving Day
  • Make sure the move coordinators from your company are on-site during the entire move.
  • Meet the crew members of the moving company and give them the information they require. Give them a heads-up about the special items and stay available so that the movers can get in touch with you when needed.
  • By being organized and proactive you can definitely make the move simple and easy to execute.

Saturday, 18 July 2020

How to Relocate an Office

The possibility of moving an office can seem daunting. However, it is only a process, and like most processes, it can be divided into a series of simple checks and tasks. With the correct process, you can make sure your office move is on budget, on time and hassle-free.

How to Relocate an Office

Be Clear on Your Motive for Moving the Office:

When searching for a good office location, you must first consider the reason for your move. Shifting your office space is a huge change and such changes are risky. You must ensure that you know precisely why you think a move is required and important for your business.

Consider the Requirements:

Make sure you speak with your management team and decide what you need to achieve with the new space. It could be more commercial space for the new staff, larger conference rooms, bigger warehouses or larger retail spaces. Take your business needs into account and the many ways your new office can assist the business in fulfilling these requirements.

Hire a Broker:

Brokers can assist you in finding a property. Good brokers can assist you in finding a property that will satisfy all your business requirements while staying within budget. Brokers specialize in specific buildings. Find out what you need in the new office location and look for a professional who is knowledgeable and specialized.

Read More: How to Survive an Office Relocation?

Discuss Locations with Stakeholders and Employees:

It is important to involve your stakeholders and employees in the decision, as it will affect them. Discuss all possible locations with them. Discuss the advantages and disadvantages of every location and go through photographs. Ask for everyone’s input and perspective.

Discuss the Move with a Commercial Mover:

All moving companies have their own specific procedures for relocating. Make sure you discuss the preparations that have to be done for ensuring a smooth move.

The provider may require the staff to pack up their own areas or cubicles in proper boxes. You must seek advice from the moving experts on the best way to pack for a move.

IT Department Should Be Prioritized:

IT department is extremely essential for operations for most companies. Request the moving company to move the IT department so that it is the first to get set up in the new office space. This can help in ensuring that the company begins running fairly quickly. You can also meet with the IT department to arrange for new equipment or upgrades before the move starts. This ensures that the technology department is running effectively and is up-to-date.
After the shifting you are required to clean up your old space. Several good moving companies have clean-up crews that come in after the space has been cleared and perform their duties. It is best to choose a commercial moving company that offers the best services at the right price.  

Monday, 22 June 2020

Choosing an Efficient Office Relocation Service

Moving an office is a daunting task indeed but fortunately, there are commercial relocation services that specialize in just this particular service! Here is a look at a few key elements that need to be considered before selecting the right company to handle an office relocation.

Choosing an Efficient Office Relocation Service

Certification and Licensing: When you are considering hiring a moving company, check if they have a license. Apart from this, it is important to know whether their license is valid in your area as well as the area you are shifting to. Imagine if the truck with your belongings is stopped on the road or if the provider has issues finishing the move because they did not have proper certification – it would indeed be a lot of hassle. To avoid such situations, it is best to check ahead and ensure a smooth move.

Staffing: The hiring policies of the moving company may tell you a lot about the expertise of its employees. Security and safety are extremely important when you have your belongings at stake. Also, make it a point to check out the team you will be dealing with!

Gears and Equipment: The availability and condition of the equipment for performing the required stages of the office relocation are important considerations when you choose a relocation provider. They should have access to the required equipment. In fact, they must also have backup equipment for unforeseen circumstances.

Also Read: Tips to Simplify Your Office Relocation

Insurance: With an insurance you will not have to worry about the things that may go wrong. It is like a cozy blanket securing all your belongings. A company which is completely insured can guarantee the safety of your property.

Tracking: Being able to track belongings is indeed very reassuring. Getting up-to-date information and knowing the status of your move can make you feel at ease. Instant communication through cellular devices and GPS tracking is a standard for all good companies. There is absolutely no reason why a good relocation service cannot give you a live status of your move.

Performance: Top relocation companies keep a track on how they are executing projects to help them improve and also to assure their clients about their ability to handle a move efficiently! Make sure you check out the company’s previous projects.

Experience: Experience plays a big role in the company’s ability to perform. Always choose a company that has been in the business for a long time to get your project accomplished. A company with a proven track record is definitely preferable.

Your choice on choosing the right moving service is not only important in getting the job done efficiently, but it also makes starting the next phase a lot easier.

Sunday, 21 June 2020

How to Survive an Office Relocation?

An issue that growing businesses often face is the requirement to expand or relocate. When businesses are interrupted by the need to relocate, the administration is often overwhelmed and there is a lot of disorganization and chaos. For effective office relocation, the business requires advance planning to ensure a flawless moving experience.

Office Relocation

Here are a few things that work:

Hiring an Expert

For surviving the chaos of an office relocation, the company must think of hiring a relocation expert who will handle everything so that the company employees can focus on their jobs. By doing so, businesses can save money and time and transition smoothly to their relocated office.

With the relocation company and management sitting down together, the planning and budget can be discussed in a succession of brainstorming sessions. 

A good moving company can help with:
  •     Relocation plans
  •     Equipment required
  •     Infrastructure required
  •     Quotation for the entire procedure

Planning Is Key

One very important factor during a move is planning. Planning will make sure everything proceeds quickly and smoothly.

Relocation providers have trained staff who study the profile of the company and find out the best way to make the move happen. The specialists plan ahead to put a strategic method in place for a perfectly timed move. They plan the implementation of all the required processes and make sure that they have the necessary equipment.

These relocation providers handle the entire shifting and also set up the office space. You can relax as every detail of the move becomes their job. They handle the pick up and make sure that the appliances and supplies are delivered on schedule.

Also Read: Make Your Commercial Relocation Quick and Easy

Less Disruption Ensures You Avoid Financial or Business Loss 

Office relocation providers help in creating a less disruptive environment. Since they have years of experience in handling commercial moves, they help in getting the office up and running in no time. This ensures that your sales do not drop and your present clients are not inconvenienced in any way. Making sure the business operates smoothly even during relocation is very important.
A moving provider will make sure that every computer and desk goes to the employee who was using it originally. 

To make this happen they will ensure that every monitor and computer is correctly labelled with the employee name. Where office relocation is concerned, time becomes an important factor. No one wants to lose time in packing and then in waiting for everything to arrive. Good providers ensure that work at the new office starts almost immediately.

Having a moving company that specializes in office moves can make your relocation easy and a lot less stressful. These professionals can set up your office space the way you want it. They are also well aware of how to handle sensitive equipment such as servers, so that no data is lost. However, when planning your move make sure you choose a mover after thorough research. Office data and equipment are sensitive and you don’t want any loss or leak.   

Friday, 22 May 2020

Make Your Commercial Relocation Quick and Easy

It takes just as much time and effort to move an office space as it does to move to a new residence. There is bulky, big furniture to take care of, electronics that are difficult to pack and several rooms and knick-knacks that need to be packed. Moreover, there is not enough time for getting everything done (operations cannot be shut down for too long). It takes effort and a lot of work to relocate to a new commercial space, irrespective of how big or small the company is. In case you’re planning on navigating a move, here are a few tips that can make the process easy.

Make Your Commercial Relocation Quick and Easy

Early and Strategic Planning

Last minute planning is not a good idea when shifting to a new office. You must plan early, be clear about who will be responsible for what, how they will do it and when it will be done. If there is no strategy, you will end up scrambling through everything, and no one wants to spend late nights in the office packing staplers or trying to figure out the best way to transport the massive servers. Apart from planning the move, you will also have to have an idea about where everything will be placed in the new office.

Make use of a blueprint to figure out common space and office layouts. It is important that you set aside at least a few months to plan the relocation efficiently. Also, figure out your moving budget to know how much you may have to spend.

Always Have a Move Manager

While you may have decided to divide all the work, it is important that you appoint a move manager, someone who can follow up on every step to make sure things are being done. Normally the best individual for such a task is an administrative assistant. However, you can also appoint somebody who has the right experience when it comes to commercial relocation.

Research and Hire the Right Mover

Researching and asking for quotes from a minimum of three professional movers before booking one is the best way to go about it. However, because a commercial move may get expensive, you will be better off if you look for a few more than three. In case you have enough budget for the move, make sure you hire an all-in-one moving company — they will do everything for you including packing, loading, unloading and unpacking. Make sure you ask people around you for recommendations. Also, only sign up with a company that has experience in commercial moves and has an excellent track record.

Get Every Employee to Pack Their Own Cubicle or Desk

You may be hiring a moving company to take care of the packing but things will be a lot easier if you make everyone pack their own space. Make sure you give your team a heads-up on when they will need to pack up their desks.

With just a little effort you can make commercial relocation easy and comfortable.

Thursday, 21 May 2020

Professional San Jose Office Movers for Local Businesses

When you are running a business, you know what decisions are to be made for enhancing your services or reducing the costs, or at times both. And for this, you can rely on your team for getting things done. You may also decide to outsource some of the tasks to get some assistance from experts. Moving a business is not any different. Relocating a local business on your own can look like a very easy task. However, there are several compelling reasons as to why hiring a local moving company is safer, cost-efficient and a shrewd business decision.

 Professional San Jose Office Movers for Local Businesses

Collaborating with the Right Moving Partner
Before you hire a local mover, make sure you get in touch with at least a couple of providers and then decide on one that fits your requirements. Find out about their planning process and get a written quote. When you calculate the price of buying your own supplies, hiring a truck and equipment and coping with work downtime, you will realize that hiring a moving company is less expensive.

Like with any contractor, opt for an experienced mover who has a great reputation. Professional moving companies are insured, licensed and have established local offices. Choose someone who handles business moves regularly. Business moves require careful planning to adhere to budget and time constraints.

Professional moving companies will assign move managers to the project to assist you in organizing and planning thus saving you money and time from start to end.

Allow Your Employees to Focus on Their Jobs

The move consultants will cooperate with your team for organizing the move. Using various tools and methods that will make moving easier like using color-coded labels, consulting floor plans, packing supplies, assigning tasks and making checklists for employees, they will be able to complete the task more efficiently. Then, when the moving day comes, the movers will perform all the heavy lifting, so that the staff does not suffer from exhaustion or injuries due to stressful work like lifting and packing heavy equipment and furniture. Trained movers make sure of the safety of the equipment being moved and are trained for moving all types of items securely thus decreasing the chances of breakage, loss, injury or damage.

Before the move, your local mover will get in touch with you for discussing the timings, things to be moved and to find out if you have any particular requirement. The entries will be recorded and they will plan and move specialty items like cubicles, office equipment, artwork and the like. They will figure out when and where you will require help when it comes to preparing and packing your items, they will help you with the ones that need to be disposed-off and will help you pack the ones that have to stay. They will offer a complete quote for the move.

In case there are items that require storage, there are numerous storage solutions offered by local movers. If you plan to downsize your office or are still waiting for the new office to get ready, the unused items can be stored in a convenient storage area. Good movers have systematic and secure storage facilities. One can store furniture, records, inventory, etc. for long-term as well as short term-periods and pay for just the area one needs.

Wednesday, 22 April 2020

Tips to Simplify Your Office Relocation

Depending on how well you plan your move, shifting an office can either be a very simple or a very overwhelming process. Hence, you must understand the most significant components of the process before getting started. Here are a few tips that can make the whole process easy.

Office Relocation

Plan in Advance

It is very important to plan everything ahead of time. Planning has a very strong impact on the moving process. It is best to begin your planning process twenty weeks before the actual move.

You must first figure out where your things will be placed at your new space. In case there is a need to add new equipment, make sure there is enough space for it in the new building.

Sign up with Reputed Commercial Movers and Packers

To make sure all of your office equipment is handled with care, hire a professional. The provider should be competent enough to handle shifting of all of your possessions without damaging them.

Apart from this, it is very important to get feedback from the provider’s previous clients. You can always get in touch with them and find out if the company is actually worth hiring. Experience is also an important criterion.

Measurement and Accessibility

It is a good idea to measure the entire office space and understand the new infrastructure. For example, in case the office is on the second floor, find out if it is accessible by an elevator. In case you can't access an elevator for transporting your things, speak to your office movers about the best way of shifting your things to the second floor.

Deep Cleaning

Perform a thorough cleaning of the previous office and make sure you get rid of all the unwanted stuff. This can assist you in saving on the cost of moving, as you will not have to spend money on moving things you no longer require.

Similarly, get the new space cleaned before shifting your things there. This is extremely important.

Get in Touch with Your IT Team

It is important to keep the IT team informed about your move. Your new office will require new installations, internet connections, new phones and the like. Depending on the requirements, make sure your team also has a plan for the move.

Order New Things Beforehand

If you intend to add new stuff such as equipment, furniture or other things, purchase them while keeping in mind the time constraints. Also keep in mind the delivery schedule and installation instructions.

You must make sure that your contact information is absolutely correct and your customers as well as other contacts have the right information. Apart from this, you must also update your new information on your websites and social media accounts.

Moving an office is not easy but with the right help and knowledge you can make the process less stressful.